BID & PROPOSAL MANAGEMENT SERVICES

  • Inadequate timeline to review complete ITT/RFQ

  • Lack of understanding of contract obligations

  • Lack of understanding of contract liabilities

  • Unplanned negotiation strategy

  • Lack of risk and opportunity awareness

  • Cost competitiveness

  • Difficulty in demonstrating added value

PROBLEMS / AREAS OF CONCERN

 Cradle to grave Bid and Proposal Management Services from initial strategy preparation and implementation to cold eyes review of proposals and preparation, commercial and technical clarifications. 

  • ITT / RFQ review of obligations and requirements

  • Negotiation strategy 

  • Contract terms and conditions review

  • Contract gap analysis 

  • Contract risk and opportunity assessment 

  • Project risk and opportunity matrix 

  • Bid commercial and technical clarifications 

  • Supply chain back to back terms and conditions

  • Supply chain tender management 

  • Cost competitiveness assessment  

CONTRACT  MANAGEMENT SERVICES

  • Compliance to contract obligations 

  • Protect liabilities and contract exposures 

  • Maximize change management opportunities

  • Lack of risk mitigation and management 

  • Lack of correspondence management 

  • Robust reporting and KPI's 

PROBLEMS / AREAS OF CONCERN

Cradle to grave contract administration and management, including invoicing  cash-flow, change and risk management, while focusing on Customer relationships, meeting project contractual obligations through a Collaborative approach.

  • Project setup and kick off meeting

  • Contract obligation management

  • Correspondence and notice management 

  • Change management (variations / claims)

  • Invoice and payment management 

  • Project progress and cost reporting  

  • Risk and opportunity management 

  • Project close out  

SUPPLY CHAIN MANAGEMENT SERVICES

  • Lack of supply chain competitiveness  

  • Lack of formal RFQ document and process

  • No back to back terms and conditions   

  • Lack of project kick off meeting 

  • Lack of correspondence and change management 

  • Cash-flow and payment issues 

  • Reporting and close out exposure 

PROBLEMS / AREAS OF CONCERN

Complete supply chain management from analytics, strategic agreements, leveraging from existing or new relationships or performing sourcing activities. Cold eye reviews of existing processes, monthly reporting with KPI's can be implemented as required.

  • Complete RFQ to award process

  • Preparation of RFQ, T&C's and supporting document

  • Commercial and technical clarifications 

  • Contract terms and conditions for PO or Subcontract

  • Kick off meeting 

  • PO or Subcontract post-award execution

  • Correspondence, change management and payments 

  • Reporting and PO or Subcontract close out